TENNESSEE SOCIETY OF MEDICAL ASSISTANTS

Minutes of the 59th General Assembly Meeting

CHATTANOOGA, TN MAY 16, 2015

The General Assembly of the Tennessee Society of Medical Assistants was called to order President Sandra Laws, CMA (AAMA) at 12:26 pm.

The invocation was given by Rita Neeley, (CMA) AAMA.

Roll call was done by Dawn Alter, CMA (AAMA).

The report of the Credentials was given by Karmon Kingsley, CMA (AAMA) BS Quorum – Yes; 2/3 votes – 12; Majority Vote – 10; Total voting – 16.

The rules of the General Assembly were read by Patsy Wilson, CMA (AAMA)

Monica Case, CMA (AAMA) presented the official program for the conference and there were no objections. The adoption of the agenda was presented by Patsy Wilson, CMA (AAMA)

Parliamentarian is Carol Clapp, CMA (AAMA), CPC

Timekeeper is Carol Honeycutt, CMA (AAMA)

The Tellers are Shonna Johnson, CMA (AAMA) (Chief Teller) and Sandee Griffin, CMA (AAMA)

Introductions of three guests were made, Audrey Welch, CMA (AAMA), Leah Gholston, CMA (AAMA) and Lisa Bard, CMA (AAMA) were all welcomed.

The Parliamentarian for the General Assembly will be Carol Clapp, CMA (AAMA), CPC.

Tellers will be Shonna Johnson, CMA (AAMA) (Chief Teller) and Sandee Griffin, CMA (AAMA).

REPORTS OF THE OFFICERS: Sandra Laws, CMA (AAMA) read her report and thanked the membership for allowing her to serve as President of the TSMA.

The Vice President’s report was given by Monica Case, CMA (AAMA) Secretary:

The minutes from the May 16, 2014 General Assembly were published on the TSMA website and did not need to be read at the meeting.

Treasurers Report: Given By Carol Brown, CMA (AAMA) and filed for audit.

Previous Balance of Checking Account (9/14/2014) $7942.37

Deposits $1141.08

Expenses $7557.53

Service Charge 0.00

Ending Balance as of 5/13/15: $1,525.92

CD Savings/Money Market Account Account ending in #4777 balance: $10,112.57 Interest amount since September 2014 $ 2.49

Regular CD Account ending in #9801 balance: $13,463.86 Interest Amount since September 2014 $ 16.58 The Treasurers report will be filed for audit.

The Budget and Finance report of the proposed budget for 2015 – 2016 was given by Carol Brown, CMA (AAMA). There was a recommendation by the Board to accept the budget for 2015 – 2016 and was approved by voting members.

TSMA Ways and Means Chair Carol Brown, CMA (AAMA) reported that as of the date of the report there are 4 active chapters, and dues of $200.00 are still owed for each chapter for the current year of 2015 – 2016.

Bylaws / Policy Handbook Chair, Carol Clapp, CMA (AAMA), CPC reported the policy handbook has been updated and is in compliance with AAMA.

The Communications report was read by Monica Case, CMA (AAMA). The committee is in need of a complete list of each chapter’s 2015 – 2016 officer’s names, including contact information which would include email address. If chapters would liked their meeting dates, committee chair or any other information added to the website, please email Monica in the form of a Word document, font type Arial, and font size 10.

Financial Review: President Sandra Laws, CMA (AAMA) appointed Carol Clapp, CMA (AAMA), CPC to do the financial Review.

The Continuing Education report was given by Karmon Kinglsey, CMA (AAMA), BS

A report was given by Rita Neeley, CMA (AAMA) for the 2015 Fall Seminar in Johnson City, TN.

The Financial Review was provided by Carol Clapp, CMA (AAMA), CPC

The Historian report was provided by Sandra Laws, CMA (AAMA).

The Membership / Certification report was provided by Karmon Kingsley, CMA (AAMA), BS

The Parliamentarian report was provided by Carol Clapp, CMA (AAMA), CPC

Nominations for the delegates to the National Conference were made at this time. Carol Clapp, CMA (AAMA) was nominated by Monica Case, CMA (AAMA). Carol Brown, CMA (AAMA) was nominated by Carol Clapp, CMA (AAMA), CPC. Patsy Wilson, CMA (AAMA) was nominated by Sandra Laws, CMA (AAMA). A motion to cease nominations was made by Sandra Laws, CMA (AAMA) and seconded by Karmon Kingsley, CMA (AAMA), BS. The vote was taken. Carol Clapp CMA (AAMA), CPC received 11 votes, Patsy Wilson, CMA (AAMA) received 3 votes, and Carol Brown, CMA (AAMA) received 2 votes. The first delegate will be Sandra Laws, CMA (AAMA), TSMA President. The second Delegate will be Monica Case, CMA (AAMA), TSMA Vice President. The third Delegate will be Carol Clapp, CMA (AAMA), CPC. The first Alternate will be Patsy Wilson, CMA (AAMA).

Nominating Committee for 2016: Cherokee Chapter – Jennifer Evett CMA (AAMA) was nominated by Karmon Kingsley, CMA (AAMA), BS. Northeast Chapter – Rita Neeley, CMA (AAMA), was nominated by Sandra Laws, CMA (AAMA). Chattanooga Chapter – Carol Clapp CMA (AAMA), CPC was nominated by Monica Case, CMA (AAMA). A motion to cease nominations was made by Sandra Laws, CMA (AAMA) and seconded by Carol Brown, CMA (AAMA).

Upcoming meetings: The 2015 Fall Conference will be held in Knoxville. The 2016 Annual State Conference will be hosted by the Chattanooga Chapter. The 2016 Fall Conference will be hosted by the Cherokee Chapter. The 2017 Annual State Conference will be hosted by the Northeast Chapter. The 2015 AAMA National Conference will be in Portland, OR. The 2016 AAMA National Conference will be in Reston, VA.

The meeting was adjourned at 1:28 pm. Dawn Alter, CMA (AAMA), Secretary.